Assistant Administrator

This is an excellent opportunity for an ambitious person at the start of their career in the business and construction field. The ideal candidate will have basic administrator experience, a thirst for knowledge, and relish in the chance to be trained in various areas within the company, as they develop into a well-experienced, multi-skilled and dynamic member of any workforce.

The number of areas the Assistant Administrator will be trained and supported in are, but not limited to:

• Reception duties – meeting and greeting all clients, answering calls, communicating daily with employees and clients, supporting the Office Manager with the smooth daily running of the organisation
• Administration duties – assisting the Office Manager with maintaining a high standard of administration, including preparing and organising project files, timesheets, and supporting other members of staff when required
• HR – supporting the HR function with the daily running of HR admin duties including but not limited to, the upkeeping of training records, preparing and filing documents for all new starts and leavers, maintaining meticulous holiday and absence records on the HR portal
• Tendering – supporting the tendering team complete the tendering process by organising meticulous files on schedule
• Project Operations – working with several specialist areas such as the Commercial team, Procurement, Site Operatives, Project Managers and Engineers to learn the processes and procedures in order to assist the General Manager in improving such processes to advance the efficiency and effectiveness of the company
• Health Safety Environmental and Quality (HSEQ) – Assisting the administration of the records and paperwork required and organisation of training and certificates to ensure the health and safety of all employees is a priority and meets all legal requirements
• The opportunity to shadow a number of Managers in the company including the Director to provide a holistic vision of how every part of the organisation operates

Covanburn will invest heavily in the perfect candidate, by providing training over the course of two years to allow the Assistant Administrator ample time to develop and grow. Once the employee has mastered the basic administrative duties, training in other areas of the company will commence. Through continuous feedback and mentoring from our most experienced Managers, including the Director, and learning on the job, the candidate will develop into a knowledgeable and accomplished member of staff providing quality support to all areas above.

The ideal candidate must be:

• Ambitious, eager to learn with a thirst for knowledge
• Highly motivated, energised, passionate about developing a career within Covanburn
• Understands the merit of learning on the job, and has a desire to be multi-skilled and multi-talented
• An aspiration to become knowledgeable and highly experienced within several different functions
• A team player – enjoys supporting and working closely within a team to collectively achieve common goals
• Confident enough to ask questions, provide feedback and contribute new ideas
• Hard working, committed and dedicated
• A great cultural fit –ability to build rapports with colleagues and clients, a good sense of humour and wants to play an integral role in shaping the company’s future
• Agile and able to adapt quickly to situations when they arise
• Proactive in organising and managing their time to complete tasks efficiently while balancing their training and other duties

Essential skills:

• Great communications skills both verbally and in writing
• Great social skills
• Basic administrative skills
• Basic IT skills
• Ability to navigate different systems and learn quickly
• Ability to learn processes quickly

It is desirable for applicants to demonstrate a minimum of two years office or administration experience. Alternatively, it must be clearly demonstrated what transferable skills candidates possess that makes them perfect for this role. Experience in the construction industry is also desirable.

Please send all CV’s to recruitment@covanburncontracts.co.uk

MUST INCLUDE a covering letter explaining why you are the ideal candidate for this role, and what you will do to ensure you use this as an opportunity to develop your career within the organisation.